GetStow Review: Equipment Tracking, Features and Pricing

An equipment list tells you what a business owns. It becomes less useful when a display is at a client site, spare cables are in a van, and someone has borrowed the only available projector.

GetStow tackles that everyday problem. It is equipment tracking software for teams whose stock moves between warehouses, technicians and customers. The useful question is often quite specific: where is this particular unit, who has it, and what happened to it last?

What I like most is the attention to those handoffs. GetStow connects item records, quantities, locations and movement history, giving people several ways to find the same equipment. Its appeal is clearest for a small operation that has outgrown a spreadsheet but still wants a manageable system.

Review scope: This article covers the signed-in inventory, movement, field and import views described in the walkthrough. Public pricing and policy pages were checked on 16 October 2026; long-term field use was not tested.

What GetStow does

GetStow combines an inventory catalogue with records of where equipment goes. It supports both quantity tracking for things such as cables and individual serial numbers for equipment such as screens, players and tools.

Three parts of the app explain the model. Items describes what you stock. Units tracks individual pieces of serialised equipment. Stock shows the quantities held at your locations.

That separation is useful. A box of interchangeable cables does not need the same treatment as a display with its own warranty and repair history. You can choose the tracking approach at item level, and serialised units are created through stock-in movements.

Warehouses, vehicles, clients and team members give those records somewhere meaningful to belong. Categories and suppliers add context without turning the item form into a lengthy purchasing exercise.

Item records connect stock levels with movement history

Opening an existing HDMI item showed 100 available, the warehouse holding them, and the stock-in entry that explained the balance. The record also separated equipment in the field from equipment on loan.

That is a useful progression: you start with a number and can follow it back to an event. The movement history includes the date, quantity, location and person who recorded it, so the balance has an explanation attached.

The item form covers a name, SKU, optional barcode, description, category, supplier, cost and warranty period. The overview also identifies a weighted average cost that updates on stock-in.

I liked having the record, current stock and recent movements together. A global search for HDMI returned the matching item directly, which also provided a quick route back from elsewhere in the app.

Recording movements follows a sensible order

The movement form asks what moved, where it moved, and then for the supporting details. Available actions include receiving stock, removing stock, deploying to a client, transferring between locations, recording a loan, returning equipment and writing it off.

Choosing an action changes the relevant location fields. A deployment asks for the source warehouse, client and client location. A transfer asks for the source and destination.

When I prepared a transfer, selecting the warehouse and personal location produced a route summary before the final recording step. That preview is a small but useful detail when someone is dealing with several locations.

Dates and notes give each movement context. The history can be filtered by item, movement type, period and team member, and recorded entries have a reversal action for correcting mistakes.

The distinction between a deployment and a transfer is especially helpful. Equipment installed at a customer's premises has a different operational meaning from equipment moved to another warehouse, even though both reduce availability at the original location.

Knowing who has equipment is part of the workflow

My equipment gives a team member a view of what is in their custody. With the team brings together equipment held in personal locations and vans, while In the Field covers equipment at client sites.

Those views answer different questions. A technician wants to know what they need to return. An operations manager wants to find available equipment or establish who should be contacted about it.

A warehouse record can be marked as a vehicle and assigned a responsible person. Clients can have multiple locations, which matters when one customer operates several branches. Recording the company name alone would leave too much ambiguity.

The field view supports both serialised equipment and quantity items, keeping accessories connected to the larger equipment in an installation. Each user can also choose their interface language from ten available options.

QR codes and kits suit work away from a desk

GetStow's equipment checkout workflow uses QR labels to open a unit record on a smartphone. Staff sign in on their phone, then use the available actions to record what happens to the equipment. It works through the browser without requiring an app-store installation.

The app also includes barcode scanning controls on item and movement forms. Using an existing barcode or serial number can make identification more practical than searching through similar product names.

Kits group items that usually move together. A display installation, for example, might need a screen, a player and several cables. Keeping that combination together reflects how the job is organised.

I can see the value for AV installers, signage companies and maintenance teams. The equipment leaves as part of a job, and the software gives that grouping a place alongside the individual inventory records.

Importing stock and keeping track of follow-ups

CSV import provides a route in for teams with existing spreadsheets. There are import options for items, serialised units, stock, clients and suppliers, with templates to help structure the files.

One detail deserves attention during setup: importing stock quantities adds to the existing balance by recording stock-in movements. It should not be treated as an overwrite of whatever is already there. The import dialog makes that behaviour clear.

For ongoing work, the Stock view includes warehouse filtering and minimum-stock alerts. You can focus on items below their threshold instead of reading every balance.

Notification settings cover expiring warranties, loan deadlines and equipment due back from technicians. The custody reminder goes to the technician and administrators, with weekly reminders while equipment remains overdue. A monthly inventory email with a CSV summary is another option on paid plans.

These are practical follow-ups to the inventory itself. Knowing that something exists is useful; remembering that it needs to come back is often where the work gets missed.

GetStow pricing

The current pricing starts with a Free plan with no time limit. Paid plans have a flat subscription price with included user and location allowances.

Prices exclude VAT where applicable, and annual billing offers a discount. These are beta prices, so check the current plan details before subscribing.

Solo includes five users, so a small installation team may fit within the entry paid plan. Location and item allowances still need to match the operation.

Limitations worth knowing

The main learning curve is the distinction between items, units, stock and movements. Those concepts earn their place, but the sidebar has quite a few destinations. Someone moving from a single spreadsheet will need to understand where to add an item and where to record its stock.

History access also deserves attention. Free shows the last 30 days of movements; Solo extends that to one year, Team to three years, and Enterprise provides full history. Older entries remain stored when they fall outside the visible window. For a business that regularly checks past installations, the history allowance may influence the plan choice more than the number of items.

Location accuracy depends on people recording movements. QR access helps make that easier, but an unrecorded handoff still leaves the system behind what happened physically.

Finally, GetStow is accepting early-access requests, and Enterprise API access is marked as coming soon. Teams planning an integration should account for that before making it a dependency.

Security and privacy

Team management offers Admin and Operator roles. Invitations use individual links with a 30-day expiry.

The Terms of Service state that users retain ownership of their inventory data, including items, serial numbers, client records and movement logs.

According to the privacy policy, primary application data and backups are hosted in Germany. The policy also identifies separate providers for services such as payments, email and analytics, some of which process data outside the EU.

For businesses storing customer details alongside equipment records, that distinction is useful: the application hosting location is one part of the data-handling picture. The published processor list provides a practical starting point for checking whether the arrangement fits company requirements.

Who I would recommend it to

GetStow makes the most sense for small field-service businesses, AV and digital-signage installers, maintenance teams and companies deploying equipment across customer locations.

It is particularly relevant when someone regularly asks where a unit went, which technician has it, or whether the customer returned it. The combination of custody, client locations and movement records addresses those questions directly.

My favourite detail is how the item page connects a current balance with the event behind it. The separate views for technicians and client sites build on that same idea: make the information useful to the person asking.

For a team already feeling the limits of shared spreadsheets, GetStow offers a focused way to organise equipment accountability. Start with one location and a representative set of items, then build the habit of recording each handoff.

Explore GetStow.